Lynton and Barnstaple - Operations and Development

Ok Martyn, you'll have to forgive me, because this all feels like taking some mad hallucinogenic.
If someone nominates a proxy, why would they then send their uncompleted voting papers to the meeting venue, rather than to their choice of proxy to complete for them?
I have 3 proxies for this meeting. The papers are all with me, complete and printed off. That to me makes sense. But the other?

 

Ah, now I get it!

 

...but with the counts redacted on the basis of (not)' need to know'

@ikcdab may recall one WSRA EGM where the room was divided into half and two tellers appointed. Unfortunately it would appear that they were neither instructed on how to conduct the count, nor agreed between themselves how to do it. Consequently one teller counted only their own half of the room, the other teller counted both halves of the room! I think it took three attempts to get it right(ish) and that was just for the first of 6 votes....

 

You really should have got the hang of quotes by now John, it’s not that hard!!

I assume in your scenario that the proxies held by the chairman would also not be counted? Can we be sure that this is what is happening at L&B agms?

 

Ah. Which is exactly what I will be doing. Yours included!
My brain hurts.

 

[QUOTE="Mark Thompson, post: 2930518, member: 27829"....
If someone nominates a proxy, why would they then send their uncompleted voting papers to the meeting venue, rather than to their choice of proxy to complete for them?......[/QUOTE]
AIUI (at least from practice elsewhere):-

1. If a member votes by post, they send their completed forms to WB to be counted.

2. If they appoint a Proxy, then the form goes to WB to be validated so that WB knows who the proxy will be. It also tells WB what, if any, votes have been pre-determined (and so can be pre-counted) and which ones have been left for the proxy to decide on the day. The proxy then votes accordingly at each item vote. The tellers have to take account of the fact that the proxy, when raising his hand, is not only registering his own vote, but also has X other votes to register as well.

As I see it, the form is NOT for the proxy to complete and hand in, but as a reference/reminder of the member's instructions to him/her.

 

Ah, I knew that my Degree in Quantum Physics and Rocketry Projection would come in useful one day

 

If a vote is on a show of hands the number of proxies held by the Chairman ( which may be both for and against) is irrelevant. What can sometimes happen after a vote on a show of hands when a poll is called for is that a chairman may announce that he or she holds proxies which would ensure the outcome of the poll went one way so there’s little point in the time and effort involved in holding one.

 

Deleted for clarity

 

Right, and what if I have conflicting votes on several issues, as I do? Do I then resort to semaphore? I've got 4 different sets if votes to register, myself included.
Ffs, this is virtually primeval.

 

7

On a show of hands vote you have one vote regardless of the number of proxy votes you hold. On a poll you cast one vote for yourself and one for each of the proxies you hold. Those can be for or against depending on the proxies’ instructions.

 

That is a common way of proceeding. That is not how recent L&BRT/CIC meetings have always proceeded, and there does seem to be almost annual variations in the instructions offered to members, sometimes these instructions were not in accord with the M&As, hence adding to the confusing nature of the proceedings.

 

Why, this is hell, nor am I out of it.

 

It doesn't need to be if the conduct of the meeting has been properly planned. First of appointmtents of proxies have to be received by the company at the address specified in the Notice of Meeting by the cut off date and time ( normally 48 hours before the meeting). A completed proxy sent direct to an intended attendee at the meeting is invalid if it has not been duly registered beforehand. There needs to be a workable method of judging how proxy votes are cast. A show of hands doesn't work as one person may be casting multiple proxy votes (possibly some for and some against). One method is to issue each registered proxy with voting cards/slips corresponding to the number of proxy votes registered to that attendee. These can either he held up on a poll and counted by tellers or posted in voting box

 

One thing I've never been sure about is if you are attending the AGM do you have to fill out the voting forms with name, number and address plus sign and date